The key to more productive and welcoming office spaces lies in how well the work area is taken care of. Rejus have acquired a wealth of knowledge from over two decades of office cleaning and facilities management services. The following are 7 tips for best cleaning practices that will apply to most office spaces from most commercial sectors.
Declutter Desks on a Regular Basis
It’s best practice for companies to handle this area of cleaning themselves, as your cleaning service provider will often not handle areas like desks. When professional cleaners come into your office or business, they will treat it with the utmost respect, with an awareness to the sensitivity of business information or personal items. That means trying not being able to disturb anything on your desk.
It is necessary to declutter office desks every day or two in order to maintaina clean working environment. Make sure your desk does not get cluttered with papers, notes leaflets etc., and ensure that documents are filed away directly. Without this, there will likely be side effects such as low morale, drops in concentration, and a decline in productivity.
As a a bonus tip, Use disinfectant wipes weekly for the cleanest results. This sort of cleaning once a week will prevent the build of dust, dirt, grime, stains, and most importantly bacteria.
Ventilate the office
To keep your office healthy and free of dust, it is essential to ventilate it regularly. Ventilation can get rid of stale air and moisture, which can lead to mould and bacteria growth.
If you're not in a building equipped with air conditioning, you can ventilate your office by opening windows and doors or using a fan. Although the office should be ventilated most of the day, you're fine to close windows and doors when it's cold outside or in cases of extreme weather.
Regular cleaning and ventilation are essential for keeping your office productive and keeping your staff healthy. Implement these tips today and see the difference they make for your business. If you're in a building that gets warm, stuffy, or dusty too easily, you may have to consider proper ventilation. Get in touch today to discuss commercial air conditioning.
Keep cleaning supplies on hand
…and make sure they’re suitable for commercial use! We'll discuss that further on in the article.
Keep a space free in your commercial property that is stocked with necessary office cleaning supplies such as microfiber wipes, dusters, glass cleaners, spray bottles, paper towels, and more.
Keep a simple and accessible chart which shows cleaning procedures within your office. Having the right cleaning supplies on hand will also make the cleaning process much more manageable. This makes sure that everyone from staff to external agency is on the same page.
It may trouble you to learn the extent in which the wrong cleaning substance is used. The most simply way of checking is the product label itself. The cleaning agency you use should also be following the right standards for products.
Choose the right products
When organising the professional cleaning solution for your company, you need the right team for the job aswell as the right products for your job. This applies whether you’re handling it internally or externally. You need to be able to trust whatever cleaning provider you outsource this task to. Ask them what cleaning products will be used for your offices and you can conduct your own quick research to see if this applies to your industry.
For example, no high-standard cleaning agency will use bleach in a commercial workspace. This is considered a toxic substance which cannot be used in areas where people are working. This reduces the risk of any one worker being negatively affected by the substance. Both the cleaning agency, and the people who hired them, are likely to be at fault in this scenario.
When handled internally, make sure your team has the right tools for the job. Another good example is your need to consider cleaning wherever food is handled. It needs to be a disinfectant, but you need your cleaners to use non-toxic, all-natural disinfectants. Consider how each product may potentially be harmful to either your staff or your customers.
Keep Floors Clean
Sweeping and vacuuming are two of the best tools at hand for regular office cleaning. Both practices should be carried out once or twice a week. It depends on the volume of foot traffic in your workspace.
With so many people coming in and out and back in, dirt from the outside is continuously being brought in. Because everyone will be wearing shoes, it may be difficult to detect a dirty office floor, but dirt does enter the field of vision, even if subconsciously, which can be distracting.
Dirt can also be kicked up into the air, where it can land on other surfaces or cause allergy reactions. It's preferable to have specific days for cleaning the floor, such as Wednesdays and Fridays. If no disasters occur, mopping can be done simply once a week.
Specialist cleaning services may be needed for tough stains and proper deep cleaning.
Place more bins
…and empty those bins on a regular basis!
Placing more bins around the office is a simple way to improve the cleanliness of your workspace. The extra convenience increases the chances that employees quickly dispose of their rubbish, which reduces the chances of clutter building.
Here’s some ideas for where you can place these new bins; Near printers, in the kitchen, in bathrooms, and individual workstations. It may also be worth increasing the number of recycling bins you have. This is a good step to encourage a more sustainable workplace
An increased number of bins is only effective if employees remember to use them and if you remember they should be emptied before they get the chance to fill up. Nobody likes the sight of a full rubbish bin! At least, in the case, you know the employees are actually using them. You should encourage your employees to use the bins with an initial announcement to mark the new effort for a cleaner workplace, by placing signs near the bins, and sending out reminders via email.
Regular Deep Cleaning
The regular cleaning you receive is still not going to be enough in the long run. Consider how mould, grime, and harmful bacteria can build overtime when hidden.
An occasional deep office cleaning is vital for commercial because it helps remove all of the hidden dirt. This also helps remove dust that has settled out of sight, which can reduce the risk of allergies and respiratory problems. A good “spring cleaning “ can also help to improve the overall aesthetic to your office, and each clean can come with a nice boost of workplace morale.
Your cleaning contract provider should have options available for deep cleaning services.
Rejus are proud to offer a wide variety of commercial cleaning services. If your office, or commercial property in general, is need of regular commercial cleaning or a one-time specialist deep clean, speak to our team today. Learn more here.